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Terms Of Service

Please read these Terms of Service carefully before accessing or using our website. By accessing or using any part of the site, you agree to be bound by these Terms of Service.

Effective date: January 8th 2021

Please read these Terms of Service ("Terms", "Terms of Service") carefully before using the asencis.com website (the "Service") operated by asencis ("us", "we", or "our").

Your access to and use of the Service is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who access or use the asencis platform.

By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you may not access the asencis platform.

About Us

The Service is operated by asencis Ltd ("asencis"), a limited company registered in England & Wales (Company No. 12761340).

We aim to ensure that your data is open and discoverable worldwide.

We are comitted to the open data collective.

We are comitted to giving academic reasearchers the world over the best possible experience when sharing, and collaborating with, their data.

About You

Our Service allows you to post, link, store, share and otherwise make available certain information, text, graphics, videos, or other material ("Content"). You are responsible for the Content that you post to the Service, including its legality, reliability, and appropriateness.

By posting Content to the Service, you grant us the right and license to use, modify, publicly perform, publicly display, reproduce, and distribute such Content on and through the Service. You retain any and all of your rights to any Content you submit, post or display on or through the Service and you are responsible for protecting those rights. You agree that this license includes the right for us to make your Content available to other users of the Service, who may also use your Content subject to these Terms.

You represent and warrant that:

  • the Content is yours (you own it) or you have the right to use it and grant us the rights and license as provided in these Terms; and
  • the posting of your Content on or through the Service does not violate the privacy rights, publicity rights, copyrights, contract rights or any other rights of any person.
Our Intellectual Property

The Service and its original content (excluding Content provided by users of asencis), features and functionality are and will remain the exclusive property of asencis and its licensors. The Service is protected by copyright, trademark, and other laws of both the United Kingdom and foreign countries. Our trademarks and trade dress may not be used in connection with any product or service without the prior written consent of asencis.

User Uploaded Objects

For the purposes of conciseness, the term "User Uploaded Objects" indiciate resources which can be used for research output, including, but not limited to, audiovisual (videos), collections, data papers, datasets, events, images, interactive resources, models, physical objects, software, sounds, text and workflows.

Your Intellectual Property

Nothing in these Terms transfers ownership of any Content from you to asencis, so you must ensure that asencis is authorized and otherwise free to lawfully host and otherwise use any User Submission as envisaged by these Terms or the relevant Service. You also agree to provide such information as asencis may request to demonstrate that you own or otherwise control all rights required to make any Submission in accordance with these Terms and to grant the rights envisaged.

Parts of the Service are used to make research outputs available in a shareable and discoverable way. If you access, via the Service, research objects or other Content deposited by a user or originating from a public third party resource ("Published Content"), you expressly acknowledge that nothing in these Terms transfers or grants you any licence or right in respect of that Published Content, but without prejudice to any licence or right granted to you by the relevant rightsholder ("Published Content Licence").

User uploaded objects, as defined in the User Uploaded Objects section, remain the sole intellectuall property of their respective owner/(s), and are distributed under the license for a particular User Uploaded Object as chosen by its respective owners, i.e., the "relevant rightsholder".

Our Service allows you to post, link, store, share and otherwise make available certain information, text, graphics, videos, or other material ("Content"). You are responsible for the Content that you post to the Service, including its legality, reliability, and appropriateness.

When you upload content, you give asencis a worldwide, non-exclusive, royalty-free, transferable licence (with right to sub-licence) to use, reproduce, distribute, prepare derivative works of, display, and perform that Content in connection with the provision of the Service and otherwise in connection with the provision of the Service and asencis business. That is to say, asencis provides the mechanisms of which your resources and research output are easily retrieved, searched and indexed by members of the public.

For clarity, these Terms do not grant asencis any rights to Submissions beyond those required to operate, support and otherwise provide the Services, or as otherwise specified. For example, these will include rights to host, reformat and index User Submissions and product improvement, analytical, reporting and research purposes. If you (or in the case of Portals, the Portal Owner) have chosen to make any User Submission publicly available, these will also include rights to process that Content, and associated metadata, to make it more discoverable, and make the same available to others on an indefinite basis, including via asencis.com. You understand that such User Submissions, and those that you may have chosen to share, will be accessed by individuals or entities that asencis does not control. The rights and licences granted to asencis shall extend to its affiliates and trusted third parties (for the purpose of their work for asencis).

Acceptable Use

Without prejudice to any Published Content Licence or Contract, the Service is provided only for your personal, non-commercial research purposes, at all times subject to these Terms. You shall not otherwise use any part of the Service without the prior and express written agreement of asencis.

For the purposes of contacting asencis for these maters, please email hello@asencis.com.

By way of example, and not as a limitation, you shall not, do or assist, encourage or permit any person to do any of the following in respect of any part of the Service:

  • copy, save to the extent necessary for viewing the Content in your browser or where specifically made available for download, for that purpose;
  • distribute, give or allow access to or otherwise make available to any other person, or frame, mirror, overlay, or employ other technologies used to enclose, display or similar;
  • modify, translate, adapt or create derivative works;
  • sell, rent, lease, license, loan, commercialize or use for the benefit of any other person nor in connection with any direct or indirect revenue-generating activities (including generating internet traffic for websites containing advertising) or that result in developments that are used for such activities. For the avoidance of doubt, uses in connection with work that is carried out on the request, or at the direction or expense, of a person will be considered as being for the benefit of that person;
  • send altered, deceptive or false source-identifying information, including "spoofing" or "phishing", run any form of auto-responder or "spam" or use in connection with any unsolicited communication, advertising or similar;
  • use in connection with any search functionality, or to otherwise power any products / apps / tools / systems, accessed by or on behalf of any other person;
  • attempt to bypass any measure intended to prevent or restrict non-authorized use, make use of any means of access not made available for that purpose (including via accounts, computer systems or networks connected to the Service) or probe, scan, or test for vulnerabilities;
  • decipher, decompile, disassemble, reverse engineer or otherwise attempt to derive any source code or underlying ideas or algorithms except to the extent reserved by applicable laws and having given asencis prior notice;
  • use any manual or automated means, including robots, scripts, or spiders to access, monitor, crawl, scrape, spider or mine, except those expressly authorized by asencis Ltd in advance in writing.

Additionally, you must not take any action that imposes or may impose (as determined by asencis in its sole discretion) an unreasonable or disproportionately large load on asencis Ltd (or its third party providers') infrastructure nor interfere or attempt to interfere with the normal and proper working of the Service or any activities conducted on the Service. Without limiting that discretion, asencis may determine unreasonable usage by comparing your activity for any given period against the average for all equivalent users of the relevant part of the Service.

User Accounts

The Service is designed to be browsable without the need for a User Account. However, some functionality, including the uploading of data Objects, will not be available to anonymous users of the Service.

When you create an account with us, you must provide us information that is accurate, complete, and current at all times. Failure to do so constitutes a breach of the Terms, which may result in immediate termination of your account on our Service.

You are responsible for safeguarding the password that you use to access the Service and for any activities or actions under your password, whether your password is with our Service or a third-party service.

You agree not to disclose your password to any third party. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.

Links To Other Web Sites

Our Service may contain links to third-party web sites or services that are not owned or controlled by asencis.

asencis has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party web sites or services. You further acknowledge and agree that asencis shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services.

We strongly advise you to read the terms and conditions and privacy policies of any third-party web sites or services that you visit.


We may terminate or suspend your account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.

Upon termination, your right to use the Service will immediately cease. If you wish to terminate your account, you may simply discontinue using the Service.

All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

Governing Law

These Terms shall be governed and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions.

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Service, and supersede and replace any prior agreements we might have between us regarding the Service.


We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material we will try to provide at least 30 days notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.

By continuing to access or use our Service after those revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, you must stop using the service.

Contact Us

For any questions or comments about the asencis Terms of Service or your personal information, to make an access or correction request, to exercise any applicable rights, to make a complaint, or to obtain information about our terms of services and practices with respect to any service providers outside the United Kingdom, please contact us at legal@asencis.com.